The post-Covid economic resurgence highlighted talent shortages and the ongoing challenge companies face to make the correct hiring decisions. And, when it comes to specific business projects, leadership is an extremely important factor. A professional Project Manager is the link between achieving the vision of the project and leading the team tasked with actually carrying it out. So, hiring a Project Manager will allow resources to be organised in such a way that the team is both as effective and productive as possible.
Here are some key tips on why recruiting a Project Manager can add value to your business.
What is meant by a skilled Project Manager?
In recruitment terms, what exactly does a Project Manager role entail? A Project Manager is essential as the lynchpin smoothing out collaborative projects between clients and customers. Truth and transparency are key when it comes to taking ownership and mastering an enterprise’s agility and ability to change. They must therefore perfect their communication toolkit and be adept at delivering the right message to the right audience.
Knowing a target market is one thing, but a well-led project needs to make sure that all the dots in a campaign join up. Good leaders are strong communicators who appreciate how to make themselves understood, but also how to command the team and ensure that the vision of the project’s goal is articulated properly to everyone.
They also need to be able to lead from the front. A Project Manager should set the standard for their team in terms of the understanding of everything going on and their commitment to quality and success. They need to have the trust of their team and be able to solve problems as they come up.
There is the belief that projects can effectively manage themselves; with tasks being set to individuals and the desired end result naturally appearing from the team effort. But without a project lead there is no one in control and this can present all sorts of challenges. Projects that consistently overrun, go over-budget, or simply end up being unsuccessful can be a huge expense for the business and lead to much greater challenges down the line.
How does a Project Manager maximise project success?
As both an analytical and strong communicator a Project Manager knows both how to make themselves understood and successfully command a team. Key aspects to leading and achieving project success involve:
Motivating staff within an attractive culture
A lead from the front approach requires the ability to motivate and enthuse all those involved. It’s often the case that the team are not solely engaged on the one project, and may be assigned to the task on top of their regular role. A Project Manager is mindful of the importance of balancing work demands and can help team members to negotiate with their supervisors regarding a reduction in their day-to-day tasks.
Even if staff seem motivated, they will soon burn out if they are expected to work on prioritised projects without seeing a reduction in the rest of their workload. This is why it’s so important to cultivate an environment which has an attractive workplace culture that allows projects and people to excel. A combination of the right working conditions, a winning team, and excellent leadership decisions can ultimately make and break an important strategy.
Identifying key business systems
Fully effective project management requires the necessary quality software tools to be in place to fulfill the various needs and requirements of the business. Using the wrong software can leave teams feeling confused and missing out key details that can continuously set back projects. Similarly, technology continues to evolve, meaning the longevity and security of systems are another highly important consideration.
Many businesses try to tackle projects while making use of a variety of different products which do not communicate with one another and involve huge duplication of effort. A Project Manager can ensure that the systems in place are capable of achieving everything necessary in the most effective, secure and aligned way possible.
Maintaining a welcoming office environment
A big part of a good environment for successful projects is the physical space a business occupies. Having an office that is well-organised and easy to work in can be a massive part of increasing productivity and efficiency. The physical working environment is often taken for granted in the digital space of project management, but it can play an extremely significant role.
This goes beyond just organisation, and can even include factors such as lighting and temperature. For example, productivity has been shown to drop by as much as 4 percent per degree when the temperature gets above 27 degrees celsius.
With the hybrid style of working now far more commonplace there is also the consideration of ensuring that a work/life balance can be built into project plans, and resource management enables remote work settings to be as well equipped and project effective as the office environment.
Setting clear goals
Too many businesses make the mistake of setting out on projects without having taken the time to understand the specific goals. When the scope of a project is not well understood it can lead to confusion, miscommunications and unachievable aims.
A Project Manager can establish specific goals and define the full scope of the project. This is key to not only completing the project to the best of the team’s ability, but also to ensuring that the project does not become something it was not intentionally designed for.
“Work with key stakeholders to define and create a scope statement by identifying what is within scope, and out of scope,” says Moira Alexander at CIO “collaborating with stakeholders helps to ensure essential things do not fall through the cracks.”